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Outline Activity List for Document Management Selection Project

Produce a Corporate Document Processing Policy.

System Overview

  • Register/distribute/archive
  • Data Capture
  • Imaging Redline
  • Workflow Control
  • Data Delivery/EDI


A Pre-qualification document for Vendors capable of the complete supply.

Produce a Potential Vendor List.

Issue pre-qualification to Vendors.

Assess Vendor replies.

Upgrade Requirements Documentation.

Design mini Benchmarks.

Develop Reference Site Visits Questions.

Finalise User Requirements Documentation.

Issue Documentation to Vendors.

Agree bidding list from all potential vendors. Visit up to six Vendors.

Ask for Implementation Plans and Quote in writing.

Receive Vendor Plans and Quotes.

Visit three Reference Sites.

Prepare Interim Report, detailing User Requirement and Implementation Plan.

Meet three vendors to discuss their views on implementation.

Select a Strategic Alliance & Development Partner.

Provide briefing to Purchasing on the final negotiations to be carried out by them.

Prepare Investment Proposals including Maintenance/Support costs and impacts on the corporate network.

Need for an Education Programme.